AVATARIC.AI RESPONSIBLE AI POLICY

Effective Date: June 10, 2026
Last Updated: June 10, 2026

1. PURPOSE

At Avataric.ai Technologies Corp. ("Avataric.ai", "Avataric", "we", "our", or "us"), we believe artificial intelligence should enhance human capabilities while respecting privacy, security, transparency, and individual rights.

This Responsible AI Policy describes the principles that guide the design, development, operation, and governance of the Avataric.ai enterprise AI agent platform.

This Policy complements our:

  • Terms of Service

  • Privacy Policy

  • Acceptable Use Policy

  • Data Processing Addendum (where applicable)

2. OUR COMMITMENT

Avataric.ai is committed to developing AI technologies that are:

  • Responsible

  • Transparent

  • Secure

  • Human-centered

  • Privacy-focused

  • Reliable

  • Accountable

We continuously evaluate our platform and business practices to promote responsible use of artificial intelligence.

3. HUMAN-CENTERED AI

Avataric.ai is designed to support human decision-making, not replace it.

Our platform enables organizations to automate conversations, provide information, streamline workflows, and improve customer experiences. Customers remain responsible for reviewing AI-generated outputs and determining how they are used in their business operations.

We encourage customers to implement appropriate human oversight, particularly where AI outputs could influence important decisions.

4. CUSTOMER CONTROL

Customers maintain control over their AI Agents and Customer Data.

Customers determine:

  • how AI Agents are configured;

  • what knowledge is made available to AI Agents;

  • where AI Agents are deployed;

  • which integrations are enabled;

  • how AI-generated responses are used.

Avataric.ai provides the platform but does not direct the business decisions made by customers or their AI Agents.

5. DATA OWNERSHIP

Customer Data belongs to the Customer.

Avataric.ai does not claim ownership of:

  • uploaded documents;

  • knowledge bases;

  • prompts;

  • AI Agent configurations;

  • conversation histories;

  • generated Outputs;

  • customer-created AI Agents.

Avataric.ai processes Customer Data solely to provide the Services requested by the Customer.

6. AI MODEL TRAINING

Avataric.ai respects customer ownership of data.

Accordingly:

  • Customer Data is not used to train public or shared AI models.

  • Uploaded documents are not used to train public or shared AI models.

  • AI Agent conversations are not used to train public or shared AI models.

  • Customer prompts are not used to train public or shared AI models.

  • Generated Outputs are not used to train public or shared AI models.

Unless a Customer expressly agrees otherwise in writing, Customer Data is processed only to deliver the requested Services.

7. TRANSPARENCY

We believe users should understand when they are interacting with artificial intelligence where disclosure is appropriate or required by law.

Avataric.ai recommends that customers clearly identify AI Agents when:

  • required by applicable law;

  • required by contractual obligations;

  • appropriate for maintaining user trust.

Customers remain responsible for determining whether AI disclosure is legally required in their jurisdiction.

8. PRIVACY BY DESIGN

Privacy considerations are incorporated into the design and operation of our Services.

Our approach includes:

  • collecting only information reasonably necessary to provide the Services;

  • limiting access to Customer Data based on business need;

  • implementing appropriate security controls;

  • supporting customer control over Customer Data;

  • providing mechanisms for deletion and retention management where appropriate.

Our privacy practices are described in our Privacy Policy.

9. SECURITY BY DESIGN

Protecting Customer Data is a core design principle.

Avataric.ai employs commercially reasonable administrative, technical, and organizational safeguards that may include:

  • encryption in transit;

  • encryption at rest where supported by infrastructure;

  • authentication and authorization controls;

  • role-based access controls;

  • monitoring and logging;

  • vulnerability management;

  • incident response procedures.

Security is a shared responsibility between Avataric.ai and our customers.

Customers are responsible for securing their own accounts, integrations, and deployment environments.

10. FAIRNESS

Artificial intelligence systems may produce inaccurate, incomplete, or biased outputs.

Avataric.ai strives to provide reliable technology while recognizing that no AI system is perfect.

Customers should:

  • review important Outputs;

  • validate factual information;

  • implement human oversight appropriate to their use case;

  • avoid relying solely on AI for high-risk decisions.

11. ACCOUNTABILITY

Customers remain accountable for:

  • the AI Agents they deploy;

  • Customer Data they submit;

  • business decisions made using AI-generated Outputs;

  • compliance with applicable laws;

  • required notices and disclosures.

Avataric.ai remains accountable for operating the platform in accordance with its legal and contractual commitments.

12. HIGH-RISK USES

Avataric.ai is not designed to replace qualified professionals in regulated or high-risk environments.

Unless expressly approved by Avataric.ai and permitted by applicable law, Customers should not use the Services as the sole basis for decisions involving:

  • healthcare diagnosis or treatment;

  • emergency response;

  • legal advice;

  • financial or investment advice;

  • lending or credit decisions;

  • insurance underwriting;

  • employment decisions;

  • educational admissions;

  • criminal justice;

  • public safety;

  • immigration decisions;

  • military operations.

Appropriate human review should always be maintained where AI is used in support of these activities.

13. RESPONSIBLE DEPLOYMENT

Customers are encouraged to establish governance processes for AI deployments, including:

  • defining acceptable use within their organization;

  • assigning responsibility for AI oversight;

  • reviewing AI Agent performance;

  • monitoring AI interactions;

  • periodically validating knowledge bases and responses;

  • maintaining documentation of AI-enabled business processes where appropriate.

14. THIRD-PARTY AI PROVIDERS

Avataric.ai integrates with selected third-party providers to deliver certain capabilities.

Depending on the Services used, these providers may include:

  • OpenAI;

  • HeyGen;

  • Google Cloud;

  • DigitalOcean; and

  • other authorized infrastructure or AI service providers.

Avataric.ai selects providers based on technical capabilities, security practices, reliability, and business needs.

We may update our providers as our Services evolve.

15. CONTINUOUS IMPROVEMENT

Responsible AI is an ongoing commitment.

Avataric.ai periodically reviews:

  • platform capabilities;

  • security controls;

  • privacy practices;

  • customer feedback;

  • emerging AI risks;

  • applicable laws;

  • industry standards.

Where appropriate, we update our Services and policies to reflect evolving best practices.

16. REPORTING CONCERNS

Customers, users, and members of the public may report concerns relating to:

  • AI safety;

  • AI misuse;

  • unexpected AI behavior;

  • security issues;

  • privacy concerns;

  • ethical concerns.

Reports may be submitted to:

trust@avataric.ai

Avataric.ai will review reports in good faith and, where appropriate, investigate and take reasonable action.

17. GOVERNANCE

Responsibility for the implementation and oversight of this Policy rests with Avataric.ai's leadership.

As our organization grows, we may establish additional governance structures, committees, or review processes to oversee AI risk management, compliance, and responsible AI practices.

18. CHANGES TO THIS POLICY

Avataric.ai may update this Responsible AI Policy from time to time to reflect:

  • changes in applicable laws;

  • advances in AI technologies;

  • evolving industry standards;

  • improvements to our Services;

  • changes to our business practices.

Material changes will be communicated through reasonable means, including updates to our website or Services.

19. CONTACT

Questions regarding this Responsible AI Policy may be directed to:

Avataric.ai Technologies Corp.

501-3292 Production Way

Burnaby, BC V5A 4R4

Canada

Email: hello@avataric.ai

Website: https://www.avataric.ai